How To Host A Baby Shower In A Conference Room

21 June 2017
 Categories: , Blog

If you don't have a private home to host your baby shower in, and you don't want to break your budget on a fancy event space, consider holding it in a hotel conference room. There are a variety of ways that you can dress the space up and make it feel more personal using decor pieces and other celebratory items.

Though hotel conference rooms are typically used to hold business meetings, they're also equipped to host other types of special events. One advantage of having your baby shower at a hotel is that you may be able to get room discounts for out-of-town friends and family members as well. Some hotels require you to reserve a block of rooms to reserve a special rate, so inquire beforehand. 

Another benefit of hosting events at a hotel is that you may able to use their in-house catering team to save time in the kitchen.  The staff may also be able to help you with decor set-up as well. 

Here are some tips for transforming a basic hotel conference room, such as at Clarion Hotel - Seattle International Airport, into a charming baby shower event space:

1. Balloons

As simple as special event decorating gets, balloons have the power to give a room an instant pop of color and interest. Even if you aren't allowed to make big changes in the conference room, you'll be able to hang a bunch of balloons at different locations throughout the space.

You can either use balloon colors to reflect the gender or to announce "it's a boy" or "it's a girl," or select hues and even shapes that coordinate with the event theme. For instance, you can use farm or zoo animal-shaped Mylar balloons for a charming look. either tie long strings to the ends of them and allow them to float to the ceiling, or tie them to table centerpieces of beams.

2. Table Decor 

Another easy way to give the room a celebratory touch is with table decor. For instance, cover the basic long tables that the hotel provides with colorful tablecloths in pink or blue, or stick with gender-neutral hues of green, yellow and orange. 

Place diaper "cakes" in the centers of each table, or fill crystal vases with baby's breath and pink or blue flower bouquets. Other sweet table decor ideas include apothecary jars filled with colorful jelly beans, sticks of rock candy, or pacifier- and rattle-shaped candies. Place small bags by each guests' place setting and allow them to take some treats home as favors.